To record payments against invoices
1 Go to the Sales command centre and click Receive Payments. The Receive Payments window appears.
2 Choose the account that will be used to record the customer payment.
- Deposit to Account. Select this option if the customer has made a direct payment to your bank account.
- Group with Undeposited Funds. Select this option if the payment will be deposited at a later time.
3 In the Customer field, enter the customer’s name.
4 Type the amount received.
5 If you want to record the payment method, select the method in the Payment Method field. Click Details if you want to enter further details about the payment. For example, if you are being paid by credit card, you can record the last four digits of the credit card number.
6 If you want, adjust the memo and payment date. You can change the ID number that is automatically generated. However, we recommend that you use the default number to make sure you don’t use duplicate IDs.
7 In the scrolling list in the bottom half of the window, indicate which sales are covered by the payment by entering amounts in the Amount Applied column.
If a customer overpays, you should still enter the amount received. The full payment should be entered in the Amount Received field and in the Amount Applied column in the scrolling list. When you record the payment, a credit invoice for the overpaid amount is created automatically.
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