To record money you spend
1 Go to the Banking command centre and click Spend Money. The Spend Money window appears.
2 Select how the payment is to be made.
- If you are paying electronically—that is, if you will be generating an electronic payment file (ABA file) for this payment—click Group with Electronic Payments.
- If you are paying by some other means—such as by cash, cheque, credit card or internet banking—enter the account you are paying from in the Pay from Account field.
3 If the payment amounts you are entering are tax inclusive, select the Tax Inclusive option.
NOTE: Make your selection now Don’t select or deselect the Tax Inclusive option after you enter an amount in the Amount field.
4 Fill in the information in the cheque area of the window. Enter the payee card, cheque number (or other identification number), amount, memo, etc. If you are paying electronically, enter your own unique reference in the Statement Text field or accept the default. The text entered in this field will appear on the payee’s bank statement.
5 If you want to change the default payee address, enter the payee’s address in the Payee field.
6 Allocate the payment to the appropriate account.
7 If your payment covers more than one account, repeat step 6. You would do this, for example, when paying for a purchase with a number of different types of purchases on it: postage, magazines, stationery, etc.
8 If you want to view or change the tax amounts assigned to the payment, click the zoom arrow next to the Tax field.
TIP: Recap transaction Before you record this transaction, you can use the Recap Transaction feature to view the journal entries that will be created when the transaction is recorded. This is useful for confirming that the journal entries are posted to the correct accounts. To recap, choose Recap Transaction from the Edit menu.
Complete the payment
9 If you are paying by cheque and have already written a cheque, select the Cheque Already Printed option.
10 If you want to send remittance advice in a batch, select an option from the Remittance Advice Delivery Status list. After you have recorded a number of payments, say, the day’s payments, you can print or email remittance advices in a batch.
11 If you want to preview the remittance advice or cheque for this transaction, click Print and then choose Preview Cheque or Preview Remittance Advice. Note that the transaction is recorded before it is displayed.
12 If you want to print a cheque or remittance advice now, click Print and select the form type you want to print. Note that the payment is recorded before it is printed.
TIP: Save the payment as a recurring transaction If you want to store the payment as a recurring transaction click Save as Recurring. In the Recurring Schedule Information window, enter the necessary information and click OK.
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