Using bank feed rules
If you have transactions that regularly appear in your bank feeds, you can set up rules to automatically create matching transactions in AccountRight, or to help match payments to invoices. Rules search for a word or phrase in your bank feed and, when found, an AccountRight transaction is suggested as a match, or created and matched, ready for you to approve. You can make the search as simple or as complex as you need. For more information about searches see ‘Search options’ on page 60. The type of rule you apply, and the way the rule works depends on the type of transaction. There are two types of rules you can create in bank feeds; transaction rules and invoice rules.
Transaction Rules Use transaction rules when you receive or pay money that is not for an invoice or bill you’ve recorded in AccountRight. A transaction rule can create a transaction and allocate the transaction amount to one or more accounts, jobs or tax codes. Say you regularly buy stationery from a business called Office Supplies, you can create a transaction rule, so that each time a transaction from Office Supplies comes through in your bank feed, a matching transaction is automatically created and matched in AccountRight. You can create similar rules for utility payments, rent, petrol purchases or other Spend Money or Receive Money transactions. For information on how to set up transaction rules, see ‘To create a transaction rule from a bank feed transaction’ below.
Invoice Rules Use invoice rules to help match customer payments to the invoice they relate to. When the rule is applied in AccountRight, a list of possible invoice matches are provided, all you need to do is select the correct one and approve it.
TIP: Online invoice payments from customers If a lot of your customers transfer their payment directly to your account, you can ask
them to add their name or customer reference number to their internet banking transfer, to help with the matching process.
You can create a rule from a bank feed transaction, as in the following example, or you can create a rule from the Manage Rules window.
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